Why should the 'Remove users from signing groups' checkbox be selected when closing existing users in bulk?

Selecting the 'Remove users from signing groups' checkbox is crucial when closing existing users in bulk primarily to prevent notifications from being sent to closed users. When users are marked as closed but remain in signing groups, they may still receive alerts and notifications for documents assigned to those groups, which can create confusion, especially since they are no longer active users. By removing them from these groups during the bulk closure process, organizations ensure that communication remains streamlined and relevant only to active users, maintaining clarity and efficiency in document signing workflows.

Other reasons like compliance regulations or saving time, while they may have their own importance in various contexts, do not specifically address the immediate benefit of managing notifications effectively during the closure process. Access to archived documents is also unrelated to the act of removing users from signing groups, as this pertains to document management rather than user closure protocols.